Privacy notice for business outreach
P1 Entertainment Limited
Who we are
P1 Entertainment Limited (P1, we, us) is the controller of the personal data described in this notice. Company number 11905918, registered in England and Wales. Registered office: Hamilton House 80, Stokes Croft, Office 5b2, Bristol, BS1 3QY, England.
Privacy contact: bristol@p1entertainment.com, with the subject "Privacy"
Why you are seeing this notice
We contact people in relevant business roles at organisations that may need documentary films and series, behind-the-scenes content, documentary shorts or production consultancy. This notice explains how we obtain and use business contact information for that outreach and for handling responses.
What we use your information for
- To identify relevant organisations and professional roles, using public business information such as launches, sponsorships, new seasons and appointments.
- To send relevant business emails.
- To answer questions, manage correspondence and arrange meetings.
- To maintain accurate contact records, handle privacy requests and prevent further marketing to people who object.
Our lawful bases and targeting
We rely on legitimate interests under Article 6(1)(f) UK GDPR for relevant business prospecting and correspondence. Our interest is to identify and speak with organisations that may commission our services. We have assessed necessity, reasonable expectations and the impact on individuals in a written legitimate interests assessment before starting.
Our initial cold email campaigns target people in partnerships, content, brand, marketing and leadership roles at sports organisations, finance companies and production companies with 11 or more staff, in the United Kingdom, Ireland and the United States. In the UK we only email people at incorporated companies and limited liability partnerships. We do not cold email sole traders or ordinary English, Welsh or Northern Irish partnerships without valid consent or another applicable permission. We check the rules for business email in each country before we contact anyone there. Legitimate interests does not override electronic marketing consent requirements.
Information we hold
- Your name, professional role, employer, business email address, country and public professional profile link.
- Relevant public professional information about your organisation, and the source and date the record was obtained.
- Our communications, your replies, meeting arrangements and relevant opportunity notes.
- Your marketing preferences and the minimum information needed to record and respect an objection.
We do not seek special category information or information about children for prospecting. If you send sensitive information in a reply, we limit its use and sharing to what is necessary and lawful.
Where information comes from
We obtain business contact information from BlitzAPI SAS (France), a commercial business data provider, which compiles it from public professional sources such as company websites and public professional profiles. MailTester Ninja, operated by Unlimited & Limited (27 Old Gloucester Street, London WC1N 3AX), checks that an email address is valid by asking the recipient's mail server, without sending an email and without keeping a copy of the address. We also hold information you provide directly. You can ask us for the source of your record.
Who receives information
Authorised P1 personnel and Meetsify FZE (Sharjah Publishing City Free Zone, United Arab Emirates) use information to run this outreach. Meetsify acts on P1's documented instructions under a written processor agreement signed on 27 October 2026, and must give P1 10 business days' notice of any new or replacement subprocessor, with a right to object.
Meetsify uses these service providers for this outreach.
- OVHcloud (OVH Hosting Limited, Ireland), email sending servers and mailboxes, servers in Beauharnois, Canada.
- Contabo GmbH (Germany), the sending, reply and booking platform, servers in the European Union.
- Supabase Inc. (United States), database, servers in Frankfurt, Germany.
- Anthropic PBC (United States), AI drafting through its commercial API.
- MailTester Ninja (Unlimited & Limited, United Kingdom), email validity checks.
- BlitzAPI SAS (France), business contact data.
We do not sell your personal data.
International transfers
Meetsify accesses outreach information from the United Arab Emirates. For that transfer we use the UK International Data Transfer Addendum to the EU Standard Contractual Clauses, together with a transfer risk assessment, both part of our signed agreement with Meetsify.
Germany, France and Ireland are covered by UK adequacy regulations. Canada is covered for organisations subject to its PIPEDA legislation. For Anthropic and Supabase, which are United States companies, we rely on their data processing terms incorporating the EU Standard Contractual Clauses with the UK Addendum.
You can request information about these safeguards, and a copy where applicable, through our privacy contact. We may redact information where necessary to protect others or confidential information.
AI drafting and human review
We use Anthropic's Claude through its commercial API to help draft outreach and responses. Under Anthropic's commercial terms, inputs and outputs are not used to train its models. We limit the information supplied to relevant professional information, approved messaging and the parts of correspondence needed for the draft, and avoid sending unrelated or sensitive information.
A person reviews and approves every substantive reply before it is sent. We do not make solely automated decisions about you that have legal or similarly significant effects.
Email tracking and warm-up
Open and click tracking is switched off, and our first emails carry no tracked links. New mailboxes are warmed up only by exchanging generated messages between inboxes we control. No prospect information goes into any third-party warm-up network.
How long we keep information
We review inactive prospect records after 12 months without meaningful engagement and delete them unless a continuing need is documented. We also remove information sooner where it is no longer needed. Active opportunities, client records and records required for legal or accounting purposes follow the retention rules applicable to those purposes.
When our agreement with Meetsify ends, Meetsify returns outreach records within 5 business days, deletes remaining operational copies within 30 days of handover and confirms deletion in writing. Backup copies expire within 90 days, are not used for ongoing outreach and remain protected until deletion.
If you object to marketing, we retain only the minimum suppression information needed to prevent future contact, such as your email address, the scope of your objection and its date. We rely on our legal obligations under Article 6(1)(c) UK GDPR where necessary to honour your rights and keep that suppression record.
Your right to stop marketing
You can object to our use of your personal data for direct marketing at any time, without giving a reason. Reply "no" to any outreach email, or contact our privacy contact. You do not need to use any particular words. We stop further marketing when we receive your objection, cancel queued follow-ups at once, and add you to the suppression list across all our campaigns within 1 business day.
Your other rights
You may ask for access to your personal data, correction, erasure or restriction of its use. Portability applies only in specified circumstances and will generally not apply to outreach based on legitimate interests. For processing other than direct marketing based on legitimate interests, you may object for reasons relating to your situation, and we will stop unless we have compelling overriding grounds or need the information for legal claims. We normally respond within 1 month.
Complaints and changes
You can contact us about any concern. You also have the right to complain to the Information Commissioner's Office at https://ico.org.uk/make-a-complaint/ or on 0303 123 1113. You do not have to complain to us first. We update this notice when our practices change.